Privacy Policy

Last updated: [DATE]

Our commitment to your privacy

Shawlands Primary School is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use and protect personal information when you visit and use our website. It also explains your rights in relation to your personal data.

For the purposes of UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the data controller is:

Shawlands Primary School
Shaw Street, Barnsley, S706JL

01226 287177

office@shawlandsprimaryschool.co.uk
 

Our Data Protection Officer / data protection contact is: Mrs Claire Pease, Assistant Head Teacher
Email: office@shawlandsprimaryschool.co.uk

Information we may collect

When you use our website, we may collect information that you provide directly to us, for example when you:

• complete an online form;

• contact us by email or through the website;

• make an enquiry;

• submit information relating to admissions, employment or another school service; or

• sign up to receive information from us.

Depending on how you use the website, this information may include your name, contact details and any other information you choose to provide.

We may also collect technical information about your use of the website, such as your IP address, browser type, device information and information about how you interact with the website. Some of this information may be collected through cookies and similar technologies.

How we use your information

We may use personal information collected through our website to:

• respond to enquiries and requests;

• provide information or services you have requested;

• administer applications, registrations or other forms submitted through the website;

• operate, maintain and improve our website;

• keep our website secure;

• understand how visitors use our website;

• comply with our legal and regulatory obligations; and

• carry out other activities where we have told you how your information will be used.

We will only process personal information where we have a lawful basis for doing so. Depending on the circumstances, this may include consent, compliance with a legal obligation, performance of a contract, performance of a task in the public interest or our legitimate interests.

Where we rely on consent, you can withdraw your consent at any time.

Sharing your information

We do not sell your personal information.

We may share personal information with organisations that provide services to us, such as website, IT and technical service providers, where this is necessary for them to provide those services.

We may also disclose information where required by law, where necessary to protect the rights or safety of individuals, or where another lawful basis permits us to do so.

Where third parties process personal information on our behalf, we require them to handle it appropriately and in accordance with applicable data protection requirements.

How long we keep your information

We keep personal information only for as long as it is needed for the purpose for which it was collected, including where necessary to meet legal, accounting, safeguarding or reporting requirements.

Different types of information may therefore be retained for different periods.

For further information about our retention arrangements, please contact office@shawlandsprimaryschool.co.uk

Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, alteration, disclosure or destruction.

Although we take reasonable steps to protect information transmitted through our website, no method of transmitting information over the internet can be guaranteed to be completely secure.

Cookies

Cookies are small text files that websites can place on your device when you visit them. They can be used to make websites function correctly, remember preferences, understand how visitors use a website and provide functionality supplied by third parties.

Our website may use the following categories of cookies:

Essential cookies

These cookies are necessary for the website to function correctly. They support core features and cannot normally be disabled through our website's cookie controls.

Functional cookies

Functional cookies allow the website to provide additional functionality. These may include cookies associated with third-party services embedded in the website.

Performance cookies

Performance cookies help us understand how visitors use our website so that we can monitor and improve its performance.

Targeting cookies

Targeting cookies may be used by third-party services to understand visitor activity or provide content based on visitors' interests.

 

Managing cookies

When you first visit our website, you may be given options to accept or reject different categories of non-essential cookies.

Essential cookies do not normally require consent because they are necessary for the website to operate. Non-essential cookies will only be used in accordance with the choices you make through our cookie controls, where consent is required.

You can review or change your cookie preferences using the cookie settings available on our website.

You can also control cookies through your web browser. Please be aware that disabling certain cookies may affect the functionality of the website.

Third-party content

Our website may contain content or functionality provided by third parties, such as videos, maps, translation services or other embedded services.

These providers may use cookies or process information about your device when their content is loaded. Where consent is required, this content will not be loaded until the relevant cookie permission has been given.

Third-party providers have their own privacy policies, and we encourage you to review them for further information about how they process personal information.

Links to other websites

Our website may contain links to websites operated by other organisations.

This Privacy Policy applies only to our website. We are not responsible for the privacy practices or content of external websites, and you should review their privacy information before providing personal information to them.

Your data protection rights

Depending on the circumstances, UK data protection law gives you rights in

Form Submissions

We may collect information about your approximate location when you submit a form on our website.

This may include:

• Your IP address
• Geographic location (such as city or region), inferred from your IP address or device data

We collect this information to:

• Identify and prevent fraudulent or malicious activity
• Diagnose technical issues

We process this data under our legitimate interests in operating and improving our website and ensuring its security.

We do not use this information to identify your precise location, and we do not share it with third parties for marketing purposes.

Cookies Used

Necessary

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms.

You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.